We’ve all sent, accidently or on purpose, an email that we immediately regretted sending. It may have been an email for your CLNC® business, personal or otherwise. Sometimes we just want to revise our thoughts and other times we just regret those thoughts. But I’ve been asked by many a Certified Legal Nurse Consultant whether or not it’s possible to recall or un-send an email. As my CLNC amigos know, in the tech world the answer is always an unequivocal maybe.
Certified Legal Nurse Consultant Facebook users are long accustomed to sending and receiving “messages” through the “Messages” link on their “home” page or Timeline. If you’ve ever looked closely at your “Home” page you’ll see that you have an “Inbox” and an “Other” box. What’s the difference? Messages in your Inbox are sent directly from the “Message” button on your Timeline. If an attorney or CLNC subcontractor is your “Friend” this is likely how they’ll contact you.
Certified Legal Nurse Consultants generally belong to one of three tribes: Microsoft, Apple or Google. Each tribe has its own native calendar. In the Microsoft world it’s Outlook, the Applers use iCal and the Googlers use Google Calendar. Medium to large law firms, for the most part, are members of the Microsoft tribe, while solo practitioners and small firms can be in any of the three.
Email is not perfect. Some days one person’s messages deliver and the next day they bounce and you never receive them. Sometimes an email leaves your outbox and never arrives but you don’t know it. Some days you get lots of spam and others you get lots more. Is there a reason for this? None that anyone will ever admit to, because there are just too many gears in the machine.
For those CLNC consultants who use Microsoft Outlook, I’ve already given you a Tech Tip describing how to color-code or prioritize your email. That simple tip turned out to be one of my most popular ever – until today! Today, my Valentine’s gift to you is more tips on how to better organize your email inbox. I’ll give Vickie her Valentine’s gift later – in private. #valentine
When it comes to email addresses, you should only have as many as you can manage, but three addresses should be more than enough. Why three? Simple – to triage your communications.
Some days I love email. Other days, I believe it represents the end of intelligent life on earth. Email, like texting, allows us to communicate in real time without the hassle of actually speaking to another person and therein lies the rub.
Attorneys were probably the last group of professionals to embrace email. For years they hid behind their assistants and never touched a computer, much less sent or received an email. While I still know a few dinosaurs, for most attorneys today, email is the preferred form of communication.
Guys are naturally adept at multitasking perhaps even better than women, as long as we only do one task at time. That being said, I love email as much as any Certified Legal Nurse Consultant out there. I think it’s a great way to communicate everything from the trivial and the routine to the important. I also love being able to sit down and concentrate on the project at hand (guy-multitasking) without interruption. I’ve read varying statistics on how long it takes the average person to refocus on a project after an interruption. These run anywhere from seven minutes (small interruption) to two days (earthshaking event like Oprah going off the air).