Tom’s Tuesday Tech Tip: Email, Email from Everywhere – in Microsoft Office Anyway
Long ago I blogged about the Quick Access Toolbar available in every Microsoft® Office® 2007+ program. This is an invaluable tool for Certified Legal Nurse Consultants because it delivers quick access to many of the tools you need for your CLNC® business. I’ve customized mine to include not just the usual functions of cut, paste, undo, redo and print, but I’ve also added an email button!
Anyone who has ever started an email and then had to fish around on their hard drive for a particular document to attach will love this. Once you’ve completed (and saved) a document like a legal nurse consulting report or PowerPoint presentation you can simply click the email button and it will open up a new email with that document attached to it! Now, instead of wasting your valuable Certified Legal Nurse Consultant time fishing, simply fill in the lucky recipient and the subject and it’s ready to go.
How do I add this wonderful time-saving tool to my Quick Access Toolbar? It’s easy my CLNC® amigos. You left click on the drop down arrow to the right of the Quick Access Toolbar and select the tools you want in the order you want them to appear. That’s all there is to it. Now you can email from any Microsoft Office product without having to switch programs or go fishing for attachments.
Tom, I am running XP…will hopefully be “moving on up” soon. But, in the meantime…I have tried everything! I will go look at the tutorial, but the odd thing to me is….I have the computer set to gmail in the settings as Hughes Net….my provider is not listed, but when I go through Office, Outlook or Outlook express are the only options (well maybe Yahoo) but I will bet I have confused you by now! Will go look at the tutorial and hope it solves the dilemma.
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Keep on techin’,
Hi Tom, thanks! Does this only work if you have Outlook? I know I cannot send (from Save and Send in Office 2010) as I don’t have Outlook.
Susan,
According to Microsoft’s online documentation you do not need to have Outlook installed as part of your Office 2010 suite for this to work.
I’m assuming you’re running Windows 7 in which case this tutorial will help you change your default email program to one that should allow those functions to work: http://www.freeemailtutorials.com/microsoftWindows/setDefaultEmailClientInWindows7-DefaultMailHandler.php
If you’re running Windows XP here’s how to change it there: http://www.freeemailtutorials.com/microsoftWindows/settingDefaultEmailClient.cwd
Good luck!
Tom, I am running XP…will hopefully be “moving on up” soon. But, in the meantime…I have tried everything! I will go look at the tutorial, but the odd thing to me is….I have the computer set to gmail in the settings as Hughes Net….my provider is not listed, but when I go through Office, Outlook or Outlook express are the only options (well maybe Yahoo) but I will bet I have confused you by now! Will go look at the tutorial and hope it solves the dilemma.
Susan, the tutorial for XP should be illuminating!