I am reviewing records on a case and I am summarizing them into a written chronological report for my attorney-client. I have received multiple records from different facilities and I noticed that some of the facilities’ records are duplicates of records I received from other facilities. Do I still include them in my report even though they are repeats?
Tracy Z., RN, CLNC
First establish that the records are truly duplicate records. In your chronology, list only the original source document one time.
e.g. Martin Hope Hospital p. 35
e.g. Dr. James p. 14
Unless the duplicate record has relevance (e.g. the provider states they were not aware of something when they had records containing that information), I would suggest attaching all the duplicate records as a separate section labeled “duplicate records from other facilities and providers.” Confirm with your attorney-client that this approach works for her.
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